Executive Assistant

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Company

The company is an established midsized high-tech and bio-tech growing startup, located in Herzliya. We are a warm and caring group, with a lively spirit.

Job Overview

We are looking for you; an enthusiastic and motivated administrative expert, who wants to join our growing team. If you are a cheerful person, passionate, extremely organized, results driven and are restless until the job is done, then you belong with us.

 

Responsibilities and Duties

  • Acting as a first point of contact: greeting office guests and suppliers, answering incoming general emails, inquiries, correspondence, and phone calls
  • Coordinating meetings and appointments and manage communications with Agents
  • Assisting with professionally written documents, presentation and other materials.    
  • Keeping track of NDAs, agreements and managing databases / filing systems

Qualifications

  • University/College degree – Strong advantage
  • Experience as personal administrative and/or business development professional
  • Exceptional spoken and written communication skills (English fluency at Native Level required; other languages – a plus)
  • Ability to type fast in English/Hebrew and take dictation – Advantage
  • Proactivity and strong sense of responsibility
  • Discretion and trustworthiness: you will often be party of confidential information
  • Strong project management skills: ability to juggle multiple projects at a time, while maintaining sharp attention to details.
  • Proficiency with Microsoft Office, especially Outlook, Excel, PowerPoint – Must
  • Experience using and/or implementing CRM systems (e.g., Zoho CRM) – Advantage

Reports To

Works together with the Executive team and an assigned Executive.

Job Benefits

  • Company options
  • Travel Expenses, Food card – 10Bis
  • Be part of one of the most innovative technologies in the world

Working Hours

The general office hours are from 09:00-18:00, while urgent matters will require working throughout some evenings and occasionally a couple of hours over the weekend.

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